Summary: We only collect personal data you voluntarily submit via our contact form. We do not sell your data to third parties. We use minimal analytics. You have full GDPR rights over your personal information.
1. Who We Are
Ultimate Collective LLC ("we," "us," "our") is a management consulting and software company for music professionals, operating across France, Thailand, and the United Kingdom.
Data controller contact: hello@ultima-collective-lc.com
2. What Data We Collect
2.1 Contact Form
When you use our contact form, we collect only the information you voluntarily provide:
- First and last name
- Email address
- Company or artist name (optional)
- Service interest selection
- Message content
This is the only personal data we actively collect via this website.
2.2 Analytics
We use Google Analytics 4 to collect anonymized, aggregated data about site usage. This data is not linked to individuals and is used solely to improve the website experience.
2.3 Software Products
Our software products (e.g., djleakz.co) have separate privacy policies. This policy covers only our corporate website and consulting inquiry processes.
3. How We Use Your Data
Contact form submissions are used exclusively to:
- Respond to your inquiry within 48 hours
- Discuss and provide the services you requested
- Send relevant follow-up communications
We do not send unsolicited marketing communications.
4. Legal Basis for Processing (GDPR)
- Legitimate interests — responding to your inquiry and delivering requested services
- Contract performance — where a service engagement exists
- Consent — for any optional communications you opt into
5. Data Sharing
We do not sell, rent, or share your personal data with third parties for commercial purposes.
We use the following processors to operate this website:
- Web3Forms — contact form processing (GDPR-compliant)
- Google Analytics — anonymized website analytics
We may disclose data only when required by law or legal proceedings.
6. Data Retention
Contact form submissions are retained for a maximum of 24 months. Client engagement data is retained for the duration of the engagement plus 5 years for legal and accounting compliance.
7. Your Rights (GDPR)
If you are in the EEA or UK, you have the following rights regarding your personal data:
| Right | Description |
|---|---|
| Access | Request a copy of personal data we hold about you |
| Rectification | Correct inaccurate data |
| Erasure | Request deletion of your data |
| Restriction | Restrict how we process your data |
| Portability | Receive your data in a portable format |
| Objection | Object to processing based on legitimate interests |
To exercise any right, contact us at hello@ultima-collective-lc.com. We respond within 30 days. You may also lodge a complaint with your national data protection authority (CNIL in France, ICO in the UK).
8. Cookies
We use only essential functional cookies and anonymized Google Analytics cookies. We do not use advertising, retargeting, or third-party social media tracking cookies.
9. Security
We implement appropriate technical and organizational measures to protect personal data. All data transmission uses HTTPS encryption.
10. International Transfers
As we operate internationally, data may be processed in France, Thailand, the United Kingdom, or the United States. We ensure appropriate safeguards for all international transfers, including standard contractual clauses where applicable.
11. Children
Our services and website are not directed at persons under 16. We do not knowingly collect personal data from children.
12. Changes
We may update this policy periodically. The "Last updated" date reflects changes. Please review this page regularly.
13. Contact
Ultimate Collective LLC
Email: hello@ultima-collective-lc.com
Regions: France · Thailand · United Kingdom